Athletics Travel & Expense Forms

Contents

Travel Related Forms & Instruction

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Before The Trip Begins

  • JPMorganChase VISA Corporate Meetings Card
    • Contact Anthony Travel or Sherry Hinegardner (1-8112) to submit Hotel Contracts.
    • Ground Transportation: contact Anthony Travel to arrange ground transportation
  • Athletics Guest Waiver – Travel waiver associated with unofficial party athletic travel
  • Car Rental – When the university rental motor pool 1-6467) cannot be used, the preferred agencies are Enterprise, National and Hertz. More Information
  • Cash Advance Please make sure to email your Business Office contact with your Cash Advance breakdown before submitting your Cash Advance in TravelND.
  • Chase Mastercard – request student per diem be added to an existing Chase Mastercard (must be accompanied by completed Support Form) Also see payment card Frequently Asked Questions
  • Exemption Status – list of tax exemption by state. Tax exemption certificates are available online.
  • Mileage Rate – The current IRS rate for mileage reimbursement is 54.5 cents per mile (effective January 1, 2018).
  • Per Diem
  • Spouse Travel Form – Should be signed by the Athletics Director & submitted to the Business Office prior to a spouse/family member traveling. If expenses are incurred by the spouse/family member this form must accompany the affected expense report
  • Team Entertainment – department policy

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After The Trip

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Expense/Accounting Forms & Instruction

  • BuyND Instruction – online system utilized by the Business Office for all purchase request processing. Essentially, goods and supplies are ordered and received through this Procurement site. Only authorized users may use this system. Contact the Business Office if you would like to attend training.
  • Charitable Contribution—All charitable contributions must be pre-approved by the Office of the Executive Vice President. Please contact your Business Office contact if your department would like to make a charitable contribution.
  • Equipment Disposal Form – This form is used to record the sale, transfer or disposal of University-owned capital assets.
  • Expense Report – see Expense Reporting Instructions in After the Trip section above.
  • Facilities Requisition – Facility Requisitions are now online for campus custodial and maintenance services except Landscaping Services, Security, and Warehouse Supplies. If you are approved to requisition online (you know who you are) utilize the Facility Requisition site on InsideND. If not, please complete a facility requisition request & submit it to your Business Office contact.
  • Missing Receipt Affidavit – to be included with the expense report in lieu of a missing original receipt. See After the Trip section above.
  • Over Budget Request – A budget revision should be used to transfer University budget dollars/go over budget.
  • Use the Buyer Justification tab in BuyND to document the purchase of goods and/or services greater than $10,000 unless purchased from a strategic University vendor. For a list of strategic vendors visit buyND.

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Additional Resources

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