New Policies

Author: Timothy O'Connor

New Travel, Entertainment and Business Expense Policy Effective July 1, 2008

  • The reasonable time requirement for submitting business expenses for reimbursement has been reduced from 120 to 60 days from the date the expense was incurred or paid (whichever is later). This change allows us to fully comply with current IRS requirements.
  • The need to provide copies of credit card statements to support travel-related expenditures via on-line receipts has been eliminated under most circumstances. This resolves a problem for many of our employees who understandably prefer not to provide personal credit card statements to the University.
  • Revised statements of responsibility explain that the primary responsibilities for the accuracy of a reimbursement request, appropriateness of expenditures and conformity with the policy rests with the traveler and the Travel and Expense Report form approver.
  • Clarified the process of seeking spousal travel approval and taxability determination. The new policy clarifies that preapproval prior to travel is not required as before, although it is advisable to know both the reimbursement and taxability statuses before incurring any spousal travel expenses.