All undergraduate students undertaking Notre Dame-sponsored international travel are required to register their travel through Notre Dame International’s Travel Registry.
Head Coach (or his/her designee) must do so for the entire team by completing the Athletic Team Registration form available at this linkNDI highly encourages completion at least 1 month prior to departure. Please note that most foreign trips/tours involving student-athletes will be deemed “mandatory” such that liability waivers are not needed.
All undergraduate students must enroll in international health insurance for the duration of the trip. NDI facilitates the purchase of this reasonably-priced insurance for the entire travel party through GeoBlue international health insurance. The team may pay for this insurance for student-athletes.
Strongly suggest that one representative of your travel party attend Trip Leader Training. Notre Dame International provides training in the fall and spring on travel, health and safety. For information on upcoming training sessions (Email)
Business Office can prepare traveler’s checks in $100 denominations
Take a limited amount of cash, both US dollars and foreign currency; complete a cash advance form for each currency needed and submit to Bev at least two weeks in advance
NCAA Bylaw 30.7.9 allows the institution to provide a student-athlete with $20 per day for up to 21 days (in addition to the usual away-from-home meals or money) for incidental expenses in connection with a foreign tour
Cell phones: Most iPhones are compatible abroad. Please contact the Business Office (631-8112) if you need to borrow an iPhone, and for details regarding the international rate plans available through Sprint.
If leaving from Notre Dame, determine where to park while you are gone (this can be an important topic if you will be traveling during a special event, such as commencement)
Contact: Kyle Johnson, NDSPD (Email, 631-5047) (to determine where to park)
For a student to leave a vehicle on campus, the vehicle must be registered with campus security. A special pass will be issued by NDSP Parking Services, obtained from Kyle Johnson, and parking is only allowed D6 or D2 Lots.
Contact: Patrice Mullen (Email, 631-5031) (to notify her where you will be parking)
Insurance options (staff)
Staff can also purchase insurance through GeoBlue (see above)
General rules for staff members on Notre Dame’s health insurance plans:
PPO will reimburse for overseas medical treatment at 65% after deductible
HMOs will reimburse only for medical emergencies that occur overseas
Contact Human Resources at 631-5900 to discuss plan coverage in more detail
University Health Services can advise as to whether there are required/suggested vaccinations for your destination
Contact: Travel Health Nurse, UHS at 631-8661
This call should be made at least 2 months in advance
Athletic trainer or team physician generally must accompany the team
Note that some prescription medications common in the US are illegal in other countries; UHS Travel Nurse and team/UHS physicians can assist in determining (i) whether any prescription medications that will be taken into the country by your traveling party need special authorization and (ii) what medication can be dispensed by the Athletic Trainer
Plan for unique issues in destination country such as lack of availability of ice and allergy seasons
Anthony Travel provides a variety of service levels to our programs that are planning a foreign tour
IF Anthony Travel is planning all aspects of your foreign tour: you can assume that the contracts, insurance provisions and other required items are in place
IF you are utilizing travel partners other than or in addition to Anthony Travel to handle all of or certain aspects of your tour (e.g., air, ground transportation, hotels, meals, scheduling of opponents), you should do the following with each such entity:
Coach/sport administrator should conduct due diligence regarding the provider (i.e., request and Contact at least two references, preferably other Division I colleges/universities)
Confirm through travel partner that local transportation providers and event hosts have insurance
Ask for a contract detailing the services, which must be approved and signed in advance