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Athletics Travel & Expense Forms

Contents

Travel Related Forms & Instruction

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Before The Trip Begins

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After The Trip

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Post Season Travel

  • Short’s Travel – Must utilize Short’s for all air travel to NCAA championships. In order for a team to be eligible for air transportation, they must be more than 400 miles from their campus to the competition site. Men’s and Women’s Basketball must be more than 350 miles to qualify. As soon as possible, teams should update their account profile. “Information regarding NCAA air travel arrangements”:. When invoiced for additional travelers, please include their names and submit to the Business Office for payment.
  • Expense Reimbursement – All NCAA expense reimbursements are processed via the “online reimbursement system (TES)”:.

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Expense/Accounting Forms & Instruction

  • BuyND Instruction – online system utilized by the Business Office for all purchase request processing. Essentially, goods and supplies are ordered and received through this Procurement site. Only authorized users may use this system. Contact the Business Office if you would like to attend training.
  • Cell Phone Expense – must be submitted with an original bill when seeking reimbursement.
  • Charitable Contribution – This form is used when a department is interested in making a charitable contribution using University budget dollars in the amount of $500 or more.
  • Equipment Disposal Form – This form is used to record the sale, transfer or disposal of University-owned capital assets.
  • “Expense Report”: – see Expense Reporting Instructions
  • Expense Report Example, Host Money
  • Facilities Requisition – Facility Requisitions are now online for campus custodial and maintenance services except Landscaping Services, Security, and Warehouse Supplies. If you are approved to requisition online (you know who you are) utilize the Facility Requisition site on InsideND. If not, please complete a facility requisition request & submit it to your Business Office contact.
  • Gift Routing – Use this form when receiving a gift from a donor to a Notre Dame department or association.
  • Internet Expense – must be submitted along with a copy of the bill from your Internet service provider and an expense report when seeking reimbursement. Home Internet usage may only be reimbursed with a supervisor’s approval and must coincide with the University OIT Responsible Use Guidelines. Only the business percentage of home Internet access is reimbursable.
  • Missing Receipt Affidavit – to be included with the expense report in lieu of a missing original receipt
  • Over Budget Request – A budget revision should be used to transfer University budget dollars/go over budget.
  • Purchase Requisition – use when purchasing supplies or equipment over $25.00 from an outside vendor (see “Purchase Requisition Instructions”/student-manager-program/student-manager-guidebook/on-campus/#two)
  • Vendor Selection Form – use this form to document the purchase of goods and/or services greater than $5,000 unless purchased from a strategic University vendor. For a list of strategic vendors visit buyND.

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Additional Resources

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